Early Head Start Application Resources for Home-Based Child Care

Early Head Start Application Resources for Home-Based Child Care

The federal Administration of Children and Families has released the Early Head Start Expansion and Early Head Start- Child care Partnership Grants funding opportunity proposal announcement. It explicitly encourages the participation of family child care providers. Home Grown believes integration with Head Start/Early Head Start offers a critical opportunity to improve the quality of home-based child care and bolster the sustainability of providers, while enabling Head Start to meet its mission to serve the neediest young children in the country. We are partnering with the Ounce of Prevention and Early Education Achievement Consultants to provide support, including this library of resources. Applications are due on September 21, 2020. Update: per Foundations for Families the Grants.gov site is scheduled for maintenance the weekend of September 19th. From the Foundations for Families site:

“Grants.gov is scheduled for maintenance this weekend, leading up to Monday’s deadline for submission of EHS-CCP proposals. The maintenance schedule states that systems will go offline Saturday, September 19 at 12:01am ET and will go back online Monday, September 21 at 6:00am ET.

If you have not yet submitted your EHS-CCP proposal or created your workspace on grants.gov, we recommend you log in as soon as possible. If you’re not ready to submit today, consider entering any data that is ready. Be sure to save your work. When the system comes back online on Monday, you can finish data entry, upload your files, and submit the application.

For future reference, grants.gov goes down for routine maintenance on the third weekend of every month. Check out the System

Enhancements & Server Maintenance Outages Calendar on grants.gov for more information

Early Head Start Application Resource Library

Early Head Start Child Care Partnerships Funding Opportunity

Use the resources below to begin the application process.  

Find the application on the Administration for Children and Families (ACF) website.

  • Applications are due no later than September 21st
Key weblinks in the EHS-CCP application
Round 4 Application Component Summary (PDF)
  • This quick reference table summarizes application information and requirements by application sections and page numbers.
Frequently Asked Questions
  • Find answers to questions submitted to Home Grown. To submit a question, use the form at the bottom of this page. 
EHS-CCP Consultants/Grant Writers contact list (PDF)
  • This contact list includes individuals and organizations with experience supporting organizations to develop quality Early Head Start grant applications, including grant writing and/or grant coaching during the proposal development process. You can use this list to contact consultants directly.

Please note that this list is not exhaustive and is not meant to serve as an endorsement by Home Grown.

Head Start A-Z

  • Head Start A-Z is a collection of sessions and resources developed by the National Center on Program Management and Fiscal Operations to address the unique needs of new Early Head Start leaders. New directors, managers, and other leaders can use these materials for individual and staff professional development

Qualified Opportunity Zones 

  • See this blog post from Foundations for Families for information on Qualified Opportunity Zones, which may be prioritized for funding under the current funding opportunity. 
Recruiting and Developing Partners

The application requires EHS-CCP applicants to identify specific local family child care programs and collaborative relationships and partnerships with community organizations at many levels to provide comprehensive, high-quality services to eligible infants and toddlers and their families that meet the Head Start Program Performance Standards. Use the resources below to recruit partners and establish agreements with providers and organizations in the communities you propose to serve.

Foundations for Fostering Partnerships in Head Start and Early Head Start
  • Use this report and checklist tool created by the Early Childhood Learning and Knowledge Center to help you design, plan, and deepen your understanding of the core issues that impact partnerships in the context of Early Head Start. Key Planning Steps are addressed on P. 10 to 12. Completing the Partner Development Checklist on P. 20 to 26 can help you address many of the components required in the EHS-CCP application
Resources from the Early Head Start for Family Child Care Demonstration Project
  • This 2010 demonstration project informed the establishment of the EHS-CCP program in 2014. The Provider & Administrator tip sheets could be adapted to recruit family child care partners.
Resources for Developing Early Head Start-Child Care Partnership Agreements
  • Use these toolkit resources created by Child Trends to develop partnership agreements with child care partners
    • Part 1: Building Strong Agreements: Key Considerations
    • Part 2: Developing Partnership Agreements: An Annotated Resource List
    • Part 3: Sample EHS-CCP partnership agreement
Sample Third-Party Agreements (PDFs)
  • Review the sample guidance and MOUs below to assist you in developing these third-party agreements with your partners. The application requires you to submit third-party agreements, which include Memoranda of Understanding (MOU) and/or Letters of Commitment, which clearly describe the roles and responsibilities for project activities, the support and/or resources that the third-party (i.e., subrecipient, contractor, or other cooperating entity) is committing, and detailed work schedules and estimated remuneration.

The resources, tools, and tips in this section are offered to support you to develop a high-quality EHS-CCP application.

Round 4 Early Head Start-Child Care Partnerships Grant Writing Check List (PDF)
  • Use this grant writing checklist to confirm that your proposal narrative addresses all the application components grant reviewers will assess.
Register now to apply for ACF funds
Find Head Start grantees in the communities you propose to serve
Application Tips
  • Use these application tips, which were gathered from individuals who review Head Start grants as members of official review panels, as you design your proposed program and write your grant application.
Resources aligned to application review criteria 
  • The six sections in this document summarize the Application Review Criteria on P. 55 to 59 and offer resources to assist you in completing each section of the application.

The resources here are organized into Program Model profiles. Use them to spark ideas for designing your partnership program approach to leverage the benefits and address common challenges across EHS-CCP programs.

Program Models


The resources here are organized into recent EHS-CCP reports and articles. Use them to spark ideas for designing your partnership program approach to leverage the benefits and address common challenges across EHS-CCP programs.

Reports and Articles


The National Center on Early Childhood Quality Assurance (ECQA Center) has three key resources on staffed FCC networks that CCDF administrators can access now to begin creating or expanding their own system of supports for FCC providers.

Use these tools to spark ideas for designing your partnership program approach to leverage the benefits and address common challenges across EHS-CCP programs.

Comprehensive Services in Home-Based Child Care  

Home-based child care already provides education and care for young children and referrals for health and social services to the families of those children. With funding, planning, and implementation support, home-based child care can expand its service complement to include various other services for children and their families including health, mental health, disability services; nutrition, and family and community engagement.

Read Home Grown’s new paper for a look at how home-based child care providers and networks can provide these critical services.

Technical Assistance: Budgeting and Program Implementation

View the recording of the September 10th session and access the slides


Technical Assistance: Program Management, Planning, and Oversight Systems

View the recording of the September 2nd session. 

Technical Assistance: Program Models

View the recording of the August 25th session. 

Technical Assistance: Partnership Development and Non-Federal Match

View the recording of the August 13th session. 

Webinar for Networks

Watch the August 6th webinar recording for networks to learn about Early Head Start-Child Care Partnerships. You can also access the presentation slides here.

Webinar for Grantees

Watch the August 10th webinar recording for grantees. Find the presentation slides here.

Home Grown Technical Assistance Sessions:

Join Home Grown and our partners at the Ounce of Prevention and Early Education Achievement for free technical assistance sessions around the Early Head Start – Child Care Partnerships application.  

  • September 10th, 2:00-3:00 Eastern: free peer-to-peer learning around budget and program implementation.  Register here
  • One-on-One Technical Assistance, week of September 14-18: use this form to request one-on-one technical assistance with your application for the Early Head Start- Child Care Partnership program with Family Child Care. 

Additional Events

  • From LENA: Thursday, August 27th, 1:00 Eastern: Strategies for a Winning Head Start Application- get an overview of the Head Start funding opportunities from Jeffrey Capizzano, President of The Policy Equity Group. He will also provide participants concrete takeaways for developing a vision and strategy for writing a compelling Head Start application. Register here

Submit Your Questions

If you have any questions, please send them to us by filling out the form below.